Revise and reorganize
The following bulletin at a large manufacturing company provides guidelines for the plant security supervisors in assigning duties to the plant security guards at five separate plants. Revise and reorganize to make the bulletin easier to read and more useful to the supervisors. All supervisors must be conscious of the need to reduce costs and properly use available security guards int he most effective manner. Consider staggering the start and quit times to ensure a larger force during the peak demand hours. Every effort should be made to eliminate nonsecurity service functions, such as airport pickup, mail runs, drives to banks, drives to medical centers, parcel pickup. The supervisors should regularly review the schedule to be sure the coverage meets the needs of the plant. Guards assigned to gates should advise the shift supervisors whenever they leave their posts, including for lunch break. Nonsecurity service functions should be contracted out if possible. Drives to banks should be performed by the responsible department, but a department may request a security guard escort. Guards assigned to patrols, shipping and receiving docks, and special surveillance should tell the shift supervisors when they leave their assigned task, even for the lunch break. Supervisors should consider combining spot checks with regular duties of guards. For example, if a guard must open a gate and passes the trash center, the guard can spot check the trash pickup on the way to or from opening the gate. Supervisors must know about outside employment of guards. These outside activities should not adversely affect the security arrangements at the plant. In general, security guards should not also work at racetracks or casinos, or any places associated with gambling. Guards also should not be in partnership with co-workers since that relationship could negatively affect plant security. Supervisors need to check attendance records regularly. Frequent illness may indicate the guard cannot do the physical tasks appropriately. Questionable illness reports should be checked. Guards who operate small businesses may resist the normal rotation because it will interfere with their outside employment. Security requires a 7-day operation.
Note: Put some thought and analysis into each question. At least 1-2 paragraphs per question.